For employers

Business documents & verification

What to upload, what happens after, and what "verified" does — and doesn't — mean.

A Company or Recruiting Company uses both formation and EIN-letter evidence for business proof, tied to a verified person and the required authority attestation. A Company may also record a Certificate of Insurance fact when company vehicles apply. Independent Recruiters use a person-only projection and do not submit business proof for that role.

Your EIN letter is the one the IRS mailed you when you got your EIN — it's called a CP-575. Lost it? Call the IRS Business line at 800-829-4933 and ask for a replacement, called a 147C; either works. Your formation certificate is whatever your state issued when your company was formed — Certificate of Formation, Incorporation, or Organization. A clear phone photo or a PDF is fine for either one.

A Certificate of Insurance (COI) is a summary supplied by an insurance agent, often an ACORD form. Lerabase keeps its fact, review state, and validity dates separate. A checked certificate is not a claim that Lerabase verified coverage, safety, compliance, or authority for a particular job.

After submission, the protected review path extracts and matches the limited facts needed for that evidence. A mismatch, unreadable file, or uncertain result goes to a named human review path with retry, denial, recovery, and appeal states; Lerabase does not claim to authenticate the issuing government, company, or document.

Your checklist shows plain statuses: To do, Processing, Verified, Needs review, and — for your COI only — Expires soon and Expired. Letters, once verified, never expire; you upload them exactly once.

What "checked" means: the required evidence met Lerabase matching and review rules for this specific trust fact. It does not certify legal ownership, government registration, document authenticity, insurance coverage, safety, compliance, job authority, or any other self-reported profile fact.